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Executive Services Coordinator (Technical Consultant I) (07-COM-44 PC-EL)

Executive Services Coordinator (Technical Consultant I) (07-COM-44 PC-EL)

Job Type: Full Time
Location: Ottawa, ON, CANADA;
Industry: Banking/Finance
Number Of Positions: 1
Date Posted: May 25, 2007

Communications Department

Salary Range: $42,293 to $45,744* (Position grade 12), depending on the qualifications of the candidate
*Base salary to which re-earnable performance pay may be added

Notes
This position is being posted internally and externally on a concurrent basis.

Condition of employment: Candidate must be eligible for reliability status clearance.

In order for your candidacy to be considered, you must complete the online questionnaire that will appear when you submit your application.

Position Type: Regular

Job Summary

Reporting to the Executive Services Manager, you are part of a team that is highly focused on planning and supporting meetings and events hosted by the Governing Council and Executive Management of the Bank of Canada. You are responsible for the coordination of rooms on the executive floor of the centre building, as well as for logistical services (both internal and external) that support meetings, workshops, seminars, visitor programs, and events. You are part of the Executive Services Team and work closely to coordinate the services provided by Executive Kitchen and Dining Room Services and by Executive Chauffeur Services. In the absence of the Manager, you assume responsibility for the activities and supervision of the staff.

Responsibilities

participate in the annual development of work plans and budgets aligned with the medium-term plan for the business line

manage the room bookings; resolve conflicts and track usage

provide all logistical coordination and onsite support related to meeting management, food and beverage services, and chauffeur services

develop seating plans for official luncheons and dinners

meet and greet dignitaries; perform introductions

understand and adhere to legislative policies as they apply to the business line

in the absence of the Manager, supervise day-to-day activities and related resources

work within established work plans and schedules, ensuring that quality standards are met and budgets are respected

apply best practices, adjust and adapt work procedures to optimize operational performance, practice innovation, and recommend efficiencies

communicate with internal clients to understand and meet their needs

liaise with established external partners (DFAIT, airport authorities, customs, embassies, OSFI, etc.) and suppliers (contractual staff, internal service suppliers, transportation companies, interpreters, etc.)

Screening Criteria

experience in organizing meetings and/or events

experience working with executives and senior staff

linguistic requirement: fully functional in second official language

Position Requirements

strong client service skills

ability to work both independently and within a team environment

strong communication and interpersonal skills

professional demeanour

diplomacy, tact, and good judgment

strong organizational skills; ability to solve problems and make sound recommendations

strong time-management skills; ability to multi-task and meet tight deadlines

demonstrated ability to provide quality service, with an emphasis on attention to detail

demonstrated experience in setting priorities and taking initiative

demonstrated ability to work in a high-pressure, fast-paced environment

knowledge of ROME, Outlook, Word, Excel, PowerPoint, OSLO, and EDMP8

availability to work flexible hours and do overtime as required

Assets

experience within the meeting and/or food and beverage industry

knowledge of the Bank’s organizational structure and corporate policies

knowledge of the Bank’s Technical Assistance Visitor Monitoring Program

Priority will be given to candidates who are legally entitled to work in Canada.

Qualified candidates are required to submit a detailed resumé and a covering letter highlighting how their education, training, and experience meet the above-mentioned Screening Criteria and Position Requirements. Applications should be sent by 11 June 2007.

There will be no relocation assistance provided for this recruitment action.

The Bank of Canada is committed to employment equity and actively encourages applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and visible minorities.

Location: Ottawa, Gatineau and Outaouais   Date Posted: Thursday, May 31, 2007 
Industries: Finance and Insurance