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Business Administrator

Business Administrator
Position Type: Full Time Date Ad Posted: 5/30/2007
Job Region: ON - Ottawa Area Application Deadline: 6/7/2007
Location(s): Ottawa
National not-for-profit association is looking to fill a new position of a full time Business Administrator (project administration/finance) ASAP. Individuals need to be detail oriented, well organized, able to work in an open-office environment and have excellent working knowledge of computers and Microsoft Office (windows XP, excel, project, word, outlook) with 3 years + combined education & experience in project administration & finance. Bilingual (French/English), experience with AccPac for windows (A/P & G/L), and database (iMIS) considered an asset. Salary $33,000 to $38,000/year based on experience.
Please send your resume in confidence to: lalexander@caot.ca or fax 613-523-2552 by June 7, 2007.
POSITION TITLE GRADE REPORTS TO
Business Administrator: 02 Finance Manager
Finance/Project Administration
APPROVED BY DATE LOCATION
Executive Director May 2007 Ottawa
The Business (Finance/Project) Administrator provides effective day to day support with project administration and related financial operations. This will include but is not limited to assisting with the financial planning, evaluating, directing, tracking, analyzing, coordinating and preparation of required financial reporting for several projects for the Association. These will include both internal projects (e.g. capital acquisition, emergency preparedness planning/implementation) and external projects (e.g. government contribution agreements and grant activities). As time and resources allows, the Business Administrator also assists with processing and record keeping of the daily operations of the Association.
Required Qualifications:
1) A combination of training, education and experience in project administration with accounting and administration in the public or private sector equivalent to 2-3 years experience;
2) Community College diploma in Business Administration or equivalent;
3) Demonstrated ability to prepare budgets and cash flow projections in spreadsheet format (Microsoft Excel).
4) Excellent working knowledge of personal computer software (Microsoft Office Suite and operating systems);
5) Bilingual (English/French) or willingness to become bilingual.
Recommended Qualifications:
1) Knowledge of MS Office (Word, Excel, Project, Access, PowerPoint), iMIS association management software;
2) Familiarity with academic, legislative and/or public service environments;
3) Experience with volunteer intensive service operations.
Description of Duties and Authority:
Within the established policies, procedures and financial guidelines of the Association, the Business Administrator (finance/projects) administers the financial requirements of assigned projects and will have significant interaction with project team members as well as external suppliers, clients and other stakeholders.
The major areas of responsibility are:
1) Financial Administration
2) Contract Administration
3) Purchasing
4) Communications/Reporting
4) Special Projects
1) Financial Administration
Includes the processing and keeping of records with regard to monthly/quarterly/yearly reporting for assigned projects. (As required process/review all general ledger, sub-ledgers (AR/AP/PR), petty cash, cheque preparation, deposits, credit card statements, auditing of expense reports, budgets, etc related to the assigned projects ensuring accuracy and compliance to project requirements). This position’s main area of function is to administrator the financial activities of assigned projects from the preliminary application process through to closing, including assistance/preparation of audit documentation, if/when required; and to put into practice the strategic financial directions established by the Executive Staff.
2) Contract Administration
Includes all matters relating to the effective provision of services to the projects assigned as approved/requested by supervisors and project managers. This position is responsible for ensuring that the Association and the supplier follow signed contracts, etc., as established by the Executive Staff.
3) Purchasing
Assist with the purchasing of materials/supplies and equipment for the Association as delegated. This includes purchasing or obtaining and maintaining levels of items in the most cost effective manner, determining new products needed and removing outdated or obsolete materials.
4) Communications/Reporting
Diarize and prepare required financial reports with supporting documentation for each project and forward to supervisor for review in a timely manner, so that the completed, correct report(s) can be submitted by the required deadline(s).
5) Special Projects
As assigned by the Manager of Finance or Director of Administration and Finance, complete or assist with special projects/finance department activities such as the yearly budget preparation, financial presentations to the Board and acting as a financial resource for the office staff.
Contact by:
Email
Job Contact Information
Linda Alexander
Director of Administration & Finance
Canadian Association of Occupational Therapists
Email: lalexander@caot.ca
For more information visit: http://www.caot.ca

Location: Ottawa, Gatineau and Outaouais   Date Posted: Wednesday, May 30, 2007 
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